How To Make A Reservation

How To Make A 12-Day Trek Reservation:

Individual Unit Reservations for the year 2013 will take place during November 2011 using an online registrationprocess. A registration information packet with all the instructions for the registration system will be emailed to all interested units by mid-October 2011 and is also available online . Units may request this information by contacting Philmont Scout Ranch at 575-376-2281 x 1139 or email camping@philmontscoutranch.org

1. Online reservation requests for the random selection registration will take place during November. Units will be eligible to register during a week assigned to their BSA Region. At the conclusion, a final week of open enrollment will be available. EACH UNIT IS ASKED TO HAVE ONLY ONE REPRESENTATIVE PLACE THE ENTRY SOMETIME DURING THE ASSIGNED WEEK OR DURING THE OPEN ENROLLMENT WEEK.
2. The unit representative may register members of their chartered unit only, but are not limited to one crew (maximum crew size=12 participants), however, please be realistic when estimating attendance to avoid unnecessary expense (forfeited deposit fees) and to permit the maximum number of units to make a reservation.
3. When 2013 reaches capacity, groups will be placed on a waiting list for 2013 in the order reservations are randomly selected.
4. Units with a confirmed 2012 reservation may not place a reservation for the year 2013 - units may not attend in two consecutive seasons. Reservations MAY NOT be transferred from one unit to another. Philmont maintains a waiting list and will contact the next available group in the event of a cancellation.
5. Boy Scout Troops, Varsity Teams and Venture Crews who have officially been on the waiting list for the past four consecutive years (2012, 2011, 2010, 2009) will be given priority treatment. These units will place their entry and the reservation system will place them before all other reservation requests are randomly considered. CAVALCADES - A random drawing will be held late January 2012 for the 2013 Cavalcades. To participate in the drawing, notify Philmont in writing by January 1, 2012 (can be emailed). Upon completion of the drawing, results will be mailed to each interested unit. Selected groups will receive a reservation form that must be approved by their local council and returned with their deposit. A group may not attend in two consecutive seasons on a Cavalcade experience and/or a Backpacking Expedition.

Other Program Registration Information

Beyond the popular 12-day summer trek, Philmont also offers about a dozen other programs.