Gateway Reservation Contact Instructions

If you coordinated your unit's reservation, including one or more crews but you don't plan to participate in a trek, this is you!

  1. Receive access link: On Feb 15th, 2017 , you will receive an email from with a link providing access to the Philmont Roster & arrival gateway.
  2. Enter Password: For security purposes, we've saved the login password that you created during the initial Philmont registration process. If you can't remember this password when you reach the Roster Gateway login screen, please reset your password by clicking the text that reads "Forgot Your Password?".
  3. Create password: The first time you click the link to enter the Philmont Roster & Arrival Gateway, you’ll be asked to create a password. You will use this password to access the Philmont Roster & Arrival gateway until the day your crew arrives.
  4. Your contact information: Enter your contact information.
  5. Are you a Lead Advisor? Click ‘No’ on the screen which asks if you’ll also be a Lead Advisor.
  6. Identify each Lead Advisor: On the following page(s) match the first name, last name and email address of your Lead Advisor(s) to their correct expedition.
    NOTE: Reservation Contacts who access the Roster Gateway and identify each Lead Advisor prior to April 1st, 2017 increase their crew’s likelihood of receiving their top itinerary priority.
    • Lead Advisor receives email: Once a Lead Advisor’s information is submitted, they will receive an email from with a link providing access to the Roster Gateway.
  7. Get started early: The Philmont Roster & Arrival Gateway is a planning tool:
    • See which CPR & Wilderness First Aid requirements have been met.
    • Understand if any youth/adult requirements have not been met.
    • Quickly remove, restore or add participant information as roster changes occur.
    • Easily print your crew’s Philmont roster.


About Philmont Scout Ranch

Philmont Scout Ranch, the Boy Scouts of America's premier High Adventure™ base, challenges Scouts and Venturers with more than 214 square miles of rugged northern New Mexico wilderness. Backpacking treks, horseback cavalcades, and training and service programs offer young people many ways to experience this legendary country.