Fees & Scholarships

We understand that sometimes unexpected circumstances arise, and plans must change. Due to the significant advance planning required for a Philmont adventure, all fees paid are non-refundable. If a cancellation becomes necessary, please notify us as soon as possible.

Refunds may be considered under the following circumstances:

• Military Deployment:                 100% refund
• Death of a First-Degree Relative: 100% refund
• Medical Exclusions Upon Arrival: 50% refund or transfer to PTC program if space is available

Refund Request Procedures

• Refund requests must be submitted prior to the arrival date of your trek or PTC program. Requests received after this date cannot be considered.
• To request a refund, please email the following information:
  1. Participant’s name
  2. Crew number (e.g., 609-A) or PTC conference/adventure/program name
  3. Reason for cancellation and any supporting documentation
  4. Contact information for follow-up
• For trek refunds: email Philmont.camping@scouting.org
• For PTC refunds: email Philmont.trainingcenter@scouting.org

Once a refund request is approved, you will receive notification.  Philmont submits the refunds to the National Office of Scouting America.  For trek reservations, a check will be issued to the unit that made the payment. For Philmont Training Center programs, refunds are returned to the individual in the same form as the original payment (credit card refunds are returned to the card; check payments are refunded by check). Please allow 6 to 8 weeks for processing a refund.

Philmont does not refund crews for canceled flights or ground transportation and strongly recommends trip insurance.

All refunds are subject to approval by the Director of Camping and the Director of the Philmont Training Center